Starting a Conference Room Rental Business

Do you have extra space that you can rent out? Most businesses and companies today are utilizing every office space they have. Therefore, most of them are looking for a conference room they could use.

You can take advantage of this if you know how to start a Conference Room Rental business. We can show you how.

Technically, a conference room is just a simple room with furniture and facilities. Most business and corporate people use it to plan and strategize for more growth and income. While some would want a high-tech space with the latest gadgets installed, most would just require a good space to work and stay while discussions take place.

Conference Room Rental Business Plan

It’s a good idea to run your own Conference Room Rental business. Institutions that rent offices find it too expensive if they maintain a separate room for meetings. And sometimes, these conferences require a bigger space than they normally have. With this in mind, you can run a rental business model that caters to groups who meet regularly.

Market your Conference Room Rental to establishments in the business district. Take note that hotels, restaurants, and other meeting places usually have special deals for large groups that use their venue. Therefore, you should come up with these promotions as well.

Conference Room Rental Business Guide

Bear in mind that the first decision in planning conferences is targeted to the venue. As such, your Conference Room should be accessible to the business district. Here are some steps in starting your own Conference Room Rental business:

  • Mind your space – you need to determine if your area is adequate enough for a conference meeting. However, don’t think that you need a huge space for this since a conference may be just a small group of businessmen planning a new deal. So a room size of about 30 square feet can work for you.
  • Set up good Furniture – a typical setting would be one large wooden table partnered with several ergonomic chairs. It would give best value to your clients if you have the best quality over competition.
  • Invest in Technology – these days, your Conference Room should never be without an overhead projector at least. Most meeting places even have LED or LCD projector as well as a screen output. You might think that this requires a significant amount but if you want to earn more, you need to make sure that your clients can conveniently stay in your Conference Room. This even includes a good coffee maker or other refreshments dispenser as part of your package.

After setting up the room, get all the necessary licenses and business permits so you can start advertising your business. Flyers and posters to be given to companies in your area will surely get the attention you need.


  • Derek Anthony said on April 3, 2011
    African executive Lodge. I need assistance in setting up a conference centre, I also need to buy the overhead projectors.Where would be the best place to start?
  • lanleeseyon said on May 15, 2012
    We have an upper floor space of about 900 sq.ft. in a very desirable part of the city.
  • Alfred Bekoe-Wurapa said on October 8, 2013
    APEX PLUS EXECUTIVE HUB,we have a apace of about 128sq meters space and will need your assistance to start a conference room rental business. The space should have a reception,a board room and rest of space for larger presentation. Regards Alfred 0791283322
  • Alfred Bekoe-Wurapa said on April 14, 2014
    My business located near the municipal council offices, the magistrate courts, police station and a few schools, and a township of about 900000 population, Tembisa, South Africa. The conference centre has just kicked started with couple of equipment's as you advised in your literature. Thanks very much, I hope to send to send you pictures of the interior of my conference centre. It seats 150 people
  • Sibusiso P.S. Mhlongo said on July 10, 2014
    I wish to start a conference room rental business in kzn in South Africa, I need assistance on where to register for accreditation. I also request information on pricing abd online training on how to run such a business, regards
  • Moses Masibi said on January 20, 2015
    i wish to start a rental business in our township where this kind of business is booming due to people coming to work near town fron rural areas and technicians are nearby.Kindly please help with some tips as PPC is offered to help me but need to draft a business plan and register it with SARS
  • Philani Khomo said on June 30, 2015
    I have secured land and have been in the conference and events business all my life. We have decided to venture into conference, weddings and events business. I have asked a number of people. We are about to start finalise the area and floor plan of the building. I need your assistance urgently.
  • Lawrence said on November 6, 2015
    I am starting a business,on conferencing,restaurant and kids play area, can you advice me on this concept.
  • Tuletu Kobo said on November 10, 2015
    Am buying a property near the beach in East London,South Africa. It is near most hotels by the beach.I want to start a conference venue that can also be hired for parties.
  • otsile tirelo said on November 24, 2015
    I have read and understood your vice so I am now drafting my business plan. will come back to you shortly for more advice.


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