How to Write a Business Memorandum

In every office, a business memo will never get eradicated because it is relatively important when it comes to communicating several important aspects of the business or the organization as well.

This is used by several organizations in order for them to communicate information to the staff and the members in an efficient and effective manner.

The nature of the communication centers mainly on the policy changes in the organization, new products that are being introduced and problem solving techniques as well. Mostly, business memos are designed to call for an action for all the team members to get involved in a certain matter or issue. This is also considered as a great way designed for leadership teams because of the fact that it informs all the employees with regard to important news when a meeting is not necessitated to be scheduled.

In writing a business letter, there are several ways which you need to take into consideration. In order for it to create a very efficient appeal, you have to know several strategies on how to write well combining the rules in business writing. First and foremost, the header information must be filled out. You also need to be able to state clearly whom the memorandum is from and to. The date and what the memo is all about must also be well-specified. You must also begin the letter by stating why the certain recipient has received the memo.

Tips on Writing a Business Memorandum

In the first paragraph, you must be very straightforward when it comes to stating the purpose of the memo. In fact, you can start the letter by saying this phrase: “The main aim of this memorandum is to..” There must also be a brief and concise summary of the need or problem you are writing about. It is in the body which you must expound the center point of your letter. This must be discussed in such a way that your thoughts are well-organized so that the reader or the recipient of the letter will be able to understand what you are trying to convey.

You also need to be very open on what action you expect the receiver or the reader to perform. Aside from that, you must also specify the exact time and date when they need to carry out the task which you have assigned them.

You can also close your business memorandum with probing items necessitated from the readers or recipients. In order for you to make sure that your memorandum will be very professional as possible, you also need to be respectful and courteous to the certain reader. This is very important aspect in communication which you always need to bear in mind because this will also reflect the kind of personality which you have. Even if the main theme of your memo is all about difficult news or a problem, it must till sound dignified and poised as well.


    (All the above fields are required.)