How to Start a Document Storage Company

90% of all companies has their secrets stored on paper as backup copies and they can’t really afford to lose this valuable data. But neither do they have the capacity to store and preserve such paper work.

As a result most companies outsource this load to document storage companies.

How to start a document storage company!

Record keeping is the bane of almost every business but according to state rules almost every company has to keep a paper copy of all important documents archived for set period of time. As a result, the resulting avalanche of paper becomes really difficult to handle. Most companies to save time, effort and space just outsource the storage of relevant and essential papers to a document storage company. If you are interested in starting a document storage company then there are a few things you have to be aware of like.

  • Most document storage companies have to deal with storage of essential documents in a secure location. As a result, you will need a large area for ware housing of the papers as well as the necessary know-how of preserving the papers. If you are planning to offer your clients online access to the documents they have stored with you then you will have to scan the documents stored with you to create a digital warehouse as well as your own website with its own secure login. You can earn about 9 cents per document scanned and you can do the scanning at the company itself or at your premises. There will also be a considerable financial outlay for scanning machines and the server required to store your digital library of scanned documents.
  • Companies require safety for their paperwork and you will have to work constantly to make sure that your papers are archived properly and preserved both digitally as well as physically. This requires periodic checkups and expensive preservation checkups. All documents have to be stored according to local standards of safety and preservation with the requisite temperature as well as humidity control
  • You will require a detailed inventory to help you retrieve the documents you want as soon as possible. For this you will require staff for detailed processing of paperwork and indexing for quick retrieval. All paper work has to be archived and inventoried both in total and when individual paper work comes in. You will also need help to preserve the documents from natural hazards like fire, earthquakes, and robbery too so make sure to get the best insurance for your company, on needed that can save your life.
  • Quick retrieval and easy access with safety is essential for any document retrieval agency. There might be many companies who are offering the same services but make sure what you offer is unique and your services are competitive then only you can have a win win situation.

15 Comments

  • Rahal said on June 22, 2009
    Hi Any information on starting a document storage company is welcome. rahal342@hotmail.com, Thanks
  • Ronel B said on September 21, 2010
    A business plan with contacts on manufacturers / importers of required stationary ( files , boxes , pens , exc. )would be greatly appreciated for a new depo in South Africa. Regards.
  • Sivakumar said on October 12, 2010
    Hi i have plan to start the document business, in Chennai, Tamilnadu, India
  • Lindoh said on January 13, 2012
    Hi i'm planning of starting a document storage warehouse in south africa. i will appreciate it if you could help me with the information such as files, boxes, structure of the storage area and type of document needed..... i'm really in need.
  • sandeep ghasnghas said on October 16, 2012
    good morning sir i want start ice plant in dhanana village in bhiwani distic haryana please give more information thanks
  • Tau Makhalemele said on January 14, 2013
    Hi i am planning to start a document storage company in maseru lesotho. i would appreciate if you could help me with information regarding type of files, boxes structure of the storage area and type of documents needed and also pricing strategies.
  • claudio said on June 12, 2013
    Hi, i'm starting a record keeping company (data and document storage) in Brazil. If you need some help, please, contact me. And we are open to new business partners.
  • tdwarren2 said on July 10, 2013
    Sao Paulo, Bazil to Claudio; I need a partner / company to scan, sort, index and store documents.
  • Nkosinathi Cele said on May 5, 2014
    I am allocated in Durban, i am planning to start a ice maker business. I have a small capital so that mean i want to start small. Please help me to do right decision business on running this business.
  • Anand said on May 22, 2014
    I am located in USA. I am interested in starting document storage for Government departments. Any advice on how to go about this is much appreciated.
  • Jon said on July 18, 2014
    Hi. @tdwarren2 already got the help you need ? Let me know please if you still needs help.
  • JoAnna Morisoli said on September 22, 2014
    I would like to start a doc storage business in Paso Robles, CA. Any help would be appreciated....
  • kanishk gupta said on September 21, 2016
    Hi I'm working on starting a document storage company in HYD on a large scale. I need a manager with all the needed knowhow as well as any franchise options from a good foreign company/ Contact me ASAP on kanishk1103@yahoo.com or 9885404440
  • Abram said on May 14, 2017
    @tdwarren2 Hi John I'm starting a documents management business need help? I'm available.
  • Yogendra bhana said on October 30, 2017
    Hi my name is Yogendra. Would like more information on how to start a document warehouse. Like to speak to someone in connection with the following information.

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