Business Letter of Inquiry

The appeal of the business letter of inquiry depends upon the way you wrote it.

If you want to know the effective way of doing it, you must read this article.

There comes a time that someone will have an inquiry to a certain firm. If you have the same concern with this, how to write business inquiry must be learned.

The Heading

In writing the letter, you must put there the date that you are planning to pass your letter of inquiry. You must not forget to add your contact data. This will serve as the connection between you and the receiver. Just in case that you are planning to submit inquiry letter in the other company, it is vital that you include the company name where you belong, your personal name as well as your job address and title. On the other hand if you are sending this letter within your company, you must include your job title, name of the extension of the company, department and your personal name.

The Greeting

Next is for you to accomplish the greeting. Just in case you know exactly to whom you will be sending the letter, you may include his exact name in the greetings. Conversely if you do not know who will receive your letter, you may just use a general greeting such as "The Manager". Colon must also be present at the end of the greeting. This is the common punctuation mark used for any business letter.

The Body

When it comes to the body, you must first introduce yourself in the first paragraph. You must include your position in your profession and cite where you have gotten the contact data of the company or person whom you will be sending your letter of inquiry. It is also very important that you briefly discuss your inquiry. In stating your concern, you must cite it as briefly as possible. This will enable the receiver not to feel bored reading your letter.

Before you end the letter, you must put a request action at the last paragraph. This must be presented in a way that the receiver will be encouraged to put an action to your inquiry. In addition, you may also put the information where you want the receiver to send his response or action. Do not forget to express your gratitude to the recipient. This will make your letter appeal to be professional, which is an advantage.

The Closing

In ending the letter of inquiry, it must also become consistent in conveying a professional message. This can be achieved by putting complimentary close like "Sincerely yours" or "With thanks". You must also put your name below the closing. But before putting that, you must not forget to provide space for your signature. Make your penmanship is as clean as possible.

1 Comment

  • namita said on November 28, 2012
    we start a sports showroom in india, i want to learn about inquiry letter


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