Planning a Business Relocation

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There are several reasons why business owners decide to move their business. One reason could be they are aiming for more traffic of customers, or they simply need more office space, the business is expanding or because they want to have a better opportunity for business growth.

But whatever reason they may have, the fact remains that business relocating is not an easy job. A company must have a definite business relocation plan to guide through the relocation process and to make it easier for them.

Business relocation is associated with many factors. It is not an easy task that where you will just abandon your previous office and come to a new office. For sure, you will not just instantly move from one place to another as there are no particular reasons why you are doing so. Maybe your business is doing an expansion, that is why you are moving or your business is merging with another company or you would like to be closer to customers of your suppliers—whatever the reason behind, it can greatly help in defining the frame of your moving and its processes. If you do not have any idea either how or where to start in the relocation process, here is guide that will definitely help you plan in relocating your business.

Establishing relocation budget

Make all expenses transparent and detailed in the relocation process. Calculate the indirect and direct costs of the relocation to determine a definite budget for moving. Included in the costs are the estimated buying or renting fee for the property of your target location, transportation fee of equipments and furniture to your new location, repair costs and redecoration or refurbishment costs of your new premises. Moreover, include fees of property agents and lawyers.

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Allocating responsibilities for relocation management

Choose a leader that would be overall in charge of the project management and of appointing representatives in every department to coordinate with him or her. Make responsibility checklists for every department so that they can be aware of their certain tasks and its key deadlines. You may as well develop a definite project plan to maintain important production and delivery while relocating. Hence, you could continue providing service to your customers with less disruption.

Incorporating a plan for external and internal communications about the relocation

Everybody that is involved in your business must be aware about the relocation. You should provide a plan on how to communicate to your customers, employees and suppliers all at the same time about the moving implications. Furthermore, explain what the reason behind the moving is and its possible benefits for your business. In this way, they can be cooperative in achieving a smooth transaction. Provide alternative solutions for them on how to keep business with you even at the different place. Set the prospective benefits they can acquire about the moving.

Making of a complete checklist of important activities involved in the relocation

Prepare a checklist of all the essential activities included in the moving process such as the transport arrangements for equipment and furniture, contacting of utility companies to manage the disconnection and setting up of services from the existing to the new premises. Also, prepare a scheduled checklist for target responsibilities within the timeframe. Moreover, prepare an emergency plan if there are aspects of the relocation that can affect customers.
 

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